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Email Senders - Compliance

Sendmarc provides a Compliance report that allows you to see authentication results for a specific domain in your account

Sections in the article:

 

The compliance report is generated from your domain's DMARC RUA reports. To start capturing DMARC aggregate reporting data, you'll first need to add your domain to Sendmarc.

Compliance Report

The Compliance Report is the default view when you navigate to the Email Senders report. It's designed to show your overall DMARC compliance ratio, along with the SPF and DKIM authentication results that contributed to DMARC alignment across your various email sources.

Note: It can take up to 72 hours for reports to start generating.

All your configured domains and detected sub-domains will be listed in the Domain filter dropdown. Select the domain and the time period you would like to view reports for. The time period will default to the last 7 days.

 

The Domain Filter Dropdown lists each domain's DMARC policy, whether set directly or inherited from a parent domain, along with its First Report Date, Last Seen Report Date, and Last 7 Day Volume

Note: The DMARC Policy shown in the domain filter dropdown above is the policy as found in the domain settings or inherited policy from parent domain, it is NOT the policy found in the reporting data.

In the Domain filter dropdown you will see various domain scenarios:

  1. Parent Domain e.g. example2.com manually added and configured by you
  2. Sub-domains e.g. other.example.com manually added and configured by you
  3. Detected sub-domains, e.g. learn.example.com. When sub-domains are detected on one of your domains, they're grouped under the parent domain. You can then choose to view reports for the parent domain only, the specific sub-domain only, or both. Learn how to manage Sub-domain Detection & Reporting

 

You can view the Email Senders report from various angles, such as Compliance, Deliverability, Reputation, or Threats, using the tabs in the top menu bar.

You can filter each report by Email Sender Category, including Authorized, Uncategorized, Forwarder, Unauthorized, and Suspicious. Learn how to manage your Email Sender Categories and what each one means.

 

Compliance Breakdown

  • Compliance - The Compliance card will show you the overall volume of compliant emails sent by the domain. The doughnut chart will show you the authentication technologies that were used to achieve the DMARC authentication.

  • Volume - The Volume card will show you the overall mail volume sent by this domain over the selected time period. The chart will show you graphs with the mail volume per day.
  • Senders - The Senders card will show you the overall senders or email sources on this domain over the selected time period with a lookup on the number of unique IP addresses across all of these sources. The chart will show you graphs on which day the most sources were seen sending emails.

 

Senders List

This senders view shows, in detail, the unique email-sending sources detected over the selected time period, grouped by name(ISP). It can span many pages and is where most of the analysis and interpretation happens. By default, data is sorted by volume, from the largest sender to the smallest.


You will have a legend displaying the meaning of the colours in the bar graphs showing compliance status.


There are multiple headings above each value:

  • Sender - This will contain the name of the source and its categorisation of what type of email-sending system it may be.
  • Compliance - This compliance bar graph will track your overall compliance percentage while also displaying the authentication technologies used to achieve DMARC authentication.
  • Volume - The amount of email this source has sent over the data period.
  • Failing DMARC - The amount of emails that have failed DMARC authentication.
  • Passing DMARC - The amount of emails that have passed DMARC authentication.
  • Category - The category applied to this specific email-sending source.

 

Sender Categorization

You can change the category of each sender by clicking on the drop-down menu on the right-hand side. Learn how to manage your Email Sender Categories and what each one means.

 

Sender Details

You can expand each sender to view the IP addresses and the Hostnames of the servers that sent these emails.

This displays additional information in the header columns:

  • IP Address - The IP Address of the server that sent this email and the country flag of the country that this IP address is located in.
  • Host - The hostname of the server that sent this email.
  • Volume - The amount of email volume sent by this specific server.
  • Failing DMARC - The amount of emails from this specific server that failed DMARC  authentication.
  • Passing DMARC - The amount of emails from this specific server that passed DMARC authentication.
  • Passing DKIM & SPF - The amount of emails from this server that passed both SPF and DKIM authentication.
  • Passing DKIM Only - The amount of emails from this server that passed DKIM authentication only.
  • Passing SPF Only - The amount of emails from this server that passed SPF Authentication only
  • Forwards - The amount of emails from this server that were forwarded.

 

Detailed Sender IP Overview Report

You can expand the data even further by clicking the IP Address. This will open a dialog with more detailed contextual information about this specific IP Address and host. Learn more

 

Timeline

The timeline will show you your DMARC authentication & failure rate across the selected time period we are looking at the data.

 

Source Countries

The source countries card will show you the top 5 sending countries that are sending emails across all of your domains with a world map showing where the countries are located.

Need Help?

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